Administrative Assistant

Job Description:

Education

• A high school diploma or an acceptable combination of education, training and/or experience

Experience

• Experience in performing financial and administrative duties, including inputting data for requisitions for payment, writing routine correspondence, establishing and maintaining filing systems for records.
• Experience in preparing purchase orders and requisitions against a standing offer, ordering material and services.
• Extensive experience* in Shared Travel Services (HRG).
• Extensive experience* in the use and application of Integrated Financial and Materiel System (IFMS).

* Extensive experience means the depth and breadth of experience associated with the performance of these duties for a period of approximately three (3) years.

Knowledge

• Knowledge of the IFMS financial system and procedures for preparing purchase orders and requisitions.
• Knowledge of Treasury Board travel and contracting policies and guidelines.

Abilities

• Ability to set priorities, organize and support the financial and administrative section of an organization.
• Ability to manage payment requests as well as to enter and monitor expenses using internal tools.
• Ability to communicate verbally and in writing.
• Ability to work under continued pressure to meet aggressive deadlines.

Personal Suitability

• Discretion
• Reliability
• Initiative
• Detail oriented

Official Language Proficiency

• Bilingual imperative – Level: BBB

Conditions of Employment

• Reliability and Security: Secret